In the Spotlight: Long-term Planning
As a sensible facilities manager, you want to keep your property in a good state of repair in order to maintain the value of your organization’s assets – and do so within budget, of course. That requires some careful planning and decision-making: just how often should your buildings be inspected for structural abnormalities? How often should the interior and exterior be painted? And when does it become economically prudent to replace a piece of equipment as opposed to continuing to repair it? TOPdesk will help you find answers to these questions. The Long-term Planning module gives you clear insight into the life cycles of your investments, ensuring that you know what to expect and when to expect it. Easy-to-use graphic overviews give you the opportunity to record maintenance and replacement plans for your organization’s property and equipment. You can make these planners as flexible as you wish and edit them at the click of a button. Costs are automatically adjusted based on the changes you make, ensuring that you can immediately see the financial consequences of your changes. This module enables you to take control of the life cycles of your assets and formulate a realistic budget. Graphic overviews
Scenarios
The true financial consequences of long-term maintenance planning only become evident when multiple options are compared. For that reason, the Long-term Planning module enables you to draft multiple scenarios for maintenance planning. In each scenario you can determine which activities should take place, when they should take place and how much they will cost. One glance at the end result will reveal which scenario is the most optimal for your situation and should be made the active scenario on which your long-term maintenance is planned.
Put your plans into action
The planning you create in the Long-term Planning module can be easily put into action with the Operations Management module from TOPdesk. The Activity card in the Long-term Planning module can be easily turned into an activity in Operations Management. Data are copied into the new card, enabling you to schedule, execute and monitor operational activities quickly and efficiently. A straightforward to do list gives you a quick overview of all scheduled maintenance activities.
Integration
To make your long-term maintenance plans as efficient and accurate as possible, the Long-term Planning module integrates seamlessly with other TOPdesk modules. Thanks to integration with Asset (Configuration) Management, you will always know precisely which assets need to be repaired or inspected – from the parking lot and inventory to hardware and network components. In addition, integration with the Property Management module gives you clear insight into the maintenance plans for your various sites and their interiors, including elements such as floors, walls, windows and other equipment. Such detailed information will ensure that your planning and budget remain as realistic as possible.
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